September 11, 2019 2

PowerPoint 2013 for Beginners Part 19: How to Add Text to Your Slides

PowerPoint 2013 for Beginners Part 19: How to Add Text to Your Slides

Hello again and welcome back to our course
on PowerPoint 2013. In this section, we’re going to start to
look at working with text in PowerPoint 2013. We’ve already added some text to some slides
but we’re going to concentrate here on not only adding text but how to format it and
some of the functions and facilities within PowerPoint 2013 that can help us to make the
best use of text in our presentations. So let’s get started. Now on this occasion we’re starting with
another new presentation and as I pointed out to you earlier in the course, typically
when you start a new blank presentation, you’re presented with an initial slide with a couple
of text placeholders. The top placeholder here says Click to add
title. The lower one says Click to add subtitle. If you click within the area of a placeholder,
one thing you’ll notice apart from the cursor is that on the Home tab in the Font Group
you will see which Font is in force at that point. This is a version of Calibri Light and the
point size that’s in force is 60 point. Now let me start to type in that title. Now watch carefully. When I got to the end of that line, it automatically
turned a line. I’m still on Calibri Light 60 point and
I’m still able to type, carry on typing. Now watch what happened. When I got past a certain point there, PowerPoint
2013 realized that it could no longer fit what I was typing into the available space
and so it dropped the point size down to a point size where it can now fit the text. Now the behavior we’re looking at there
is associated with what are called placeholder textboxes, and this is one of the things you
need to be aware of when you’re typing text into a placeholder textbox and that is that
the text will often be resized automatically to fit the available space. So although we’re going to talk now about
controlling text and entering text, be aware that in PowerPoint 2013 some things are automated
and may take you a little bit by surprise. So we’re going to be looking now at text
and placeholder textboxes is a good place to start. We’ve already seen some behavior of one
of the placeholder textboxes on this particular slide. There is also a lower placeholder textbox,
one that says Click to add subtitle in it. Let’s click in that. Again, we could just type away. Note that the textbox has sizing handles around
it so we can change the size of that textbox, and it also has in fact a rotation control. If you hover over that rotation control and
just move with the mouse or with your finger, if you’re using touch, you can actually
rotate the text as well. Now note when it’s in normal use when we’re
entering text the perimeter of the box is a sort of dotted line. If you click on the perimeter, you make it
into a continuous line and you get that prompt back again that says Click to add subtitle
which you get with a placeholder textbox. At that point if you press the Delete key,
you can actually delete that textbox all together and at this stage we’re not going to be
using that particular placeholder textbox again for a little while. Let’s concentrate on the text we’ve already
typed. So, first of all, I’m going to make this
box a little bit bigger. I’m going to pull that control down there. I’m going to put the cursor to the right
of the word Long and now I’m going to go to the Home tab and I’m going to change
the font from Calibri Light to Algerian. And I’m going to change the point size from
60 to 36 and I’m going to do a little bit more typing. Now note once I change the font and the size
from that point onwards, as I typed what I typed appeared in the new font and the new
size. It did not affect the text that was already
there in that textbox. Now one key feature of virtually every PowerPoint
presentation that you see is the use of words, the use of text. So being able to enter and format text is
very important. And there’s one particular area of the Ribbon
that is really geared towards making sure that we get everything to do with text right. It’s on the Home tab and it’s this Font
Group. Now I’ve already used a couple of controls
in the Font Group to change the font and the font size, but there are several other controls
there and it’s important to know how to use those as well. In the bottom left hand corner of the Font
Group we have that button that sets bold, that one that sets italic, that one that says
underline, and then we have some others. We have this one which produces a text shadow
effect, another one that does a strikethrough effect. Now let’s suppose that I’m going to carry
on typing, but before I do I’m going to change the font size from 36 to 60 and I’m
going to put italic and strikethrough on as well. Now let me carry on typing. And you can see the effect of adding those
two additional features to the text that I’m typing in. So that’s very important from the point
of view of being able to set all the features of text before we type it in. What about text that’s already there? How do I change that? Well, the key to being able to change the
text that’s already there is being able to make a selection. And I mentioned selections once or twice already
earlier in the course, but let’s look now a little bit more about how we make a selection
and let’s start by making a selection with keyboard and mouse. Let’s suppose that I’m going to change
the text features of the phrase I am going. Now to select that with keyboard and mouse
I click to the left of I, then I hold the mouse button down and sweep the mouse to the
right. I’ll see what I’m selecting as I go there. And when I’ve selected the area, I want
I release the mouse button and the shading tells me that that particular phrase has been
selected. Now note also that I get that mini toolbar
that we looked at earlier on and if what I need is on the mini toolbar, I could format
this text now. If all I wanted to do was to make it bold,
I could click Bold now and that piece of text would be made bold. Soon as I click away I deselect that piece
of text. So whatever I do next will not be applied
to that piece of text. Let me select the same piece again, but this
time I’m going to go up to the Font Group on the Home tab and I’m going to use that
button and that is an increase font size button, the one to its right is a decrease font size
button. So let’s start with increase font size. If all I want to do is make it bigger, I’ll
make it bigger. If I then want to make it smaller, again I
make it smaller. Now let me make a change to the formatting
of the top line there, “Here is a very long phrase”. Now to do this using touch, I need to make
a selection using touch. So first of all, tap to the left of the word
Here. Now the little circle there which denotes
the beginning of the selection, I now drag that off to the right until I’ve selected
what I want to select. And as I drag, you’ll see that it’s shading
each part of the phrase. When I get to the end of the selection, release
my finger again and I’ve got a selection and the ends of the selection are marked by
that pair of little circles. Now once I’ve made the selection, I can
make the font change using the Ribbon. I may choose to go into touch mode, so let
me just touch up here; go to touch mode to spaces out the controls on the Ribbon and
a lot more effectively. Note that when I do that, although I basically
have the same tabs on the Ribbon, I do get a different arrangement of buttons in many
of the groups. So if you look at the Font Group again, you’ll
see that the buttons are now arranged in a different sequence. So that’s something to be a little bit careful
of. And on this occasion, what I’m going to
do is I’m going to make that line bold. So let’s start with a B for bold. But I’m also going to change the color. So the button immediately below the B for
bold on the Ribbon is the one where I can change the font color. Tap there, that brings up a color picker and
I’m going to choose a quite a strong reddish color. I’m going to choose that one. Now having made that color change, the other
thing I’m going to do is to add a bit of shadow to it. So the Shadow button is three to the right
of bold. Let’s put that on as well. Tap elsewhere on the screen and we’ll see
the full effect of that particular piece of formatting. So that’s some of the basic rules of formatting
text. We’re going to look at some more options
for selection a little bit later on, but I just want to show you one or two other very
quick things in this section related to text. First of all, if I click back within that
box again I can see the placeholder textbox perimeter showing again. If I click to select the whole of the textbox,
I’m in effect selecting all of the text inside it as well. And one of the buttons which is in the Font
Group here, I’m still in touch mode by the way but I’m going to use keyboard and mouse,
is Clear all formatting. Watch what happens if I click on Clear all
formatting; everything goes back to the original format. It’s back to Calibri 60 point again. I could also have done that by swiping across
all of the text to select it rather than the whole box and then I could either clear all
the formatting or indeed change all of the formatting. So for instance, if I wanted everything now
to be that red color and I wanted everything to have shadow and I wanted everything to
have 48 point that’s how I do it. Now so far we’ve been looking at placeholder
textboxes. There’s another sort of textbox, what’s
called a manual textbox, and there are a couple of other things to point out to you about
the properties of textboxes and things we can do to improve the presentation of text. And I’m going to cover those in the next
section, so please join me for that.

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