January 20, 2020 2

Change your footnote font size in one step in Microsoft Word

Change your footnote font size in one step in Microsoft Word

If you find yourself having to re-format your brief’s footnotes one-by-one, I’ve got a time-saving solution for you, coming up. Hi, I’m Deborah Savadra with LegalOfficeGuru.com, the resource for legal professionals using Microsoft Office, and in this series, I’m talking about how to meet specific brief formatting requirements. We’ve talked previously about changing the Normal or base font of your brief to meet a court’s briefing requirements. Changing the font typeface and size there, rather than selecting all the text and changing it using the font drop-downs on the Home tab, allows that change to cascade down to other elements like headers and footers. But what if your Court has additional font requirements? Colorado, for example, requires that the footnotes be the same size as the regular brief text. In Microsoft Word, while the Footnote Text Styles will adopt the typeface setting of the Normal Style, it’s usually sized by default 2 points smaller than the Normal Style. How do you fix that? – [Instructor] If you need to tweak the settings
of a particular style, first, you have to figure out
what style you’re looking at. Word has a couple of different
ways for you to do that, but to me, the most straightforward is to use the reveal formatting pane. Just click your cursor
into the piece of text you’re curious about (mouse clicks) and press Shift + F1. That will bring up the reveal
formatting pane on the right. Check the box next to
distinguish style source (mouse clicks) to ensure you can see what formatting comes from the name style. You’ll notice that, because my paragraph is sitting in the middle of a footnote, the paragraph style is
identified as footnote text. If I click on that blue hyperlink, (mouse clicks) that’s going to take me
to the style dialog box with the footnote text
style already selected. To change the style of footnotes globally, click modify, (mouse clicks) then use the font size
dropdown to change it. (mouse clicks) By the way, if you want this change to be permanently applied to
whatever template you’re using, click the radial button
next to new documents based on this template. (mouse clicks) I generally caution users to leave the automatically
update checkbox unchecked, as it can have some
unintended consequences. Once you click OK, (mouse clicks) all your footnotes, present and future, will be resized to meet
your court’s requirements. Hey, if this video has helped you, be sure to subscribe to this channel and hit the Notification Bell so you won’t miss new videos in this series. And if you’re in the middle of writing a brief, you’re probably including a Table of Authorities, which can be a bona fide minefield. Let me help! Download my free Table of Authorities Pre-Publish Checklist, which shows you the 10 most common problems you’ll run into with TOA with links to helpful articles and videos on how to fix them. To make sure yours is up to standards before you print or PDF your next brief, click on the link above or in the description below and download your checklist today!

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